Administrative Assistant
Location: Kelowna, BC
Position Status: CLOSED
Our Kelowna, BC client is looking to add an Administrative Assistant to their dynamic team. The administrative assistant will play a crucial role in supporting a small sales team. Responsibilities include managing schedules, coordinating appointments, and handling communication between the sales representative and clients. The role involves preparing and organizing sales-related documents, maintaining accurate records, and assisting in the creation of sales presentations. Strong organizational and communication skills are essential, along with proficiency in office software. The ideal candidate should be detail-oriented, proactive, and able to multitask effectively in a fast-paced environment.
Responsibilities:
Calendar Management: Efficiently schedule and manage appointments, meetings, and travel arrangements for the sales representative.
Communication Coordination: Act as a liaison between the sales rep and clients, ensuring timely and clear communication.
Document Preparation: Assist in the creation and formatting of sales documents, proposals, and presentations.
Record Maintenance: Maintain accurate and up-to-date records of sales activities, customer interactions, and other relevant information.
Administrative Support: Provide general administrative support, including data entry, filing, and office organization.
Follow-up: Follow up on pending tasks, inquiries, and deadlines to ensure smooth operations for the sales team.
Customer Service: Handle incoming calls, emails, and inquiries, providing excellent customer service to clients.
Research and Analysis: Conduct market research and analysis to support the sales team in identifying potential leads and market trends.
Requirements:
Organizational Skills: Strong organizational and time-management skills to handle multiple tasks and prioritize effectively.
Communication: Excellent verbal and written communication skills for effective interaction with clients and internal teams.
Tech Proficiency: Proficient in Microsoft Office Suite and other relevant software tools for document creation and data management.
Detail-Oriented: Attention to detail is crucial for accurate record-keeping and document preparation.
Proactive Attitude: Ability to anticipate needs, take initiative, and address challenges independently.
Adaptability: Flexibility to adapt to changing priorities and work in a dynamic, fast-paced environment.
Team Player: Collaborative mindset to work seamlessly with the sales team and other departments.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
This position offers an opportunity to contribute to the success of our sales efforts by providing efficient administrative support. If you meet these requirements and are enthusiastic about joining a dynamic team, we encourage you to apply.
To apply, please email resume to kristie@kanrecruitment.com
We thank all applicants in advance, however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Salary: $55,000.00-$60,000.00 per year
