ADMINISTRATIVE ASSISTANT
Location: Kelowna, BC
Position Status: CLOSED
Our Executive client is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Advisors, assisting in daily office needs and managing the company’s general administrative activities.
Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate customer information systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of the office.
Responsibilities:
Answer and direct phone calls
Organize and schedule appointments
Plan meetings
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Manage and maintain client and corporate documentation and records, including physical file management and the customer relationship management (CRM) database.
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements:
Proven experience as an Administrative Assistant, Executive Assistant or Office Admin Coordinator
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
We thank all those who express interest in this opportunity however only those short-listed we be contacted.
