EXECUTIVE ASSISTANT

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Location: Kelowna, BC

Position Status: CLOSED

Our Kelowna Real Estate client is looking for a motivated, dynamic and organized Executive Assistant to assist the principal broker and complete administrative tasks. Responsibilities include screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!

Responsibilities:

·       Serve as a liaison between the managing broker and clientele

·       Take notes and deliver messages from phone calls, emails, memos or reports to the broker

·       Oversee the broker’s schedules, team meetings, and travel arrangements

·       Input information received about clients through streamlined database management

·       Complete elementary bookkeeping tasks for the broker

·       Execute office management tasks such as systematizing office records, and buying office equipment

·       Adjust to the needs of the real estate office and execute other assistant duties when necessary

·       Manage information flow in a timely and accurate manner

·       Manage calendars and set up meetings

·       Track daily expenses and prepare weekly, monthly or quarterly reports

·       Format information for internal and external communication – memos, emails, presentations, reports

·       Take minutes during meetings

·       Screen and direct phone calls and distribute correspondence

·       Organize and maintain the office filing system

·       Execute personal assistant duties as required

 Requirements:

·       High school diploma or equivalent required

·       2-3 years experience as an executive assistant or administrative assistant

·       Work experience as an Executive Assistant, Personal Assistant or similar role

·       Excellent MS Office knowledge

·       Outstanding organizational and time management skills

·       Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

·       Excellent verbal and written communications skills

·       Discretion and confidentiality

·       Real estate experience preferred but not required

·       Possesses discernment for working with confidential information and tight deadlines

·       Familiar with Microsoft Word, Excel, and have strong computer skills