Executive Assistant
Location: Kelowna, BC or Toronto, Ont
Position Status: OPEN
Base Salary Range: $90,000 - $110,000 per year
Our client is seeking an Executive Assistant to join their team. The EA serves as a key partner to the President, managing a wide range of responsibilities that directly contribute to the efficiency and success of the Executive. This role requires a highly organized and proactive professional who thrives in a fast-paced environment and can confidently navigate high-pressure situations with minimal supervision.
The ideal candidate has a strong ability to anticipate needs, prioritize effectively, and exercise sound judgment while handling sensitive and confidential information. They possess outstanding communication skills—both written and verbal—along with a keen attention to detail and a strong work ethic. Proficiency in Microsoft Office Suite is essential, and the ability to work seamlessly with dynamic leadership teams is a must. A forward-thinking problem solver, this individual maintains superior organization even when managing multiple high-priority tasks.
Responsibilities:
Provide high-level administrative support, including expense tracking, drafting correspondence, scheduling travel, preparing itineraries, compiling meeting documents, creating presentations, and recording meeting minutes with action items.
Manage the Executive’s calendar, ensuring optimal scheduling, prioritizing engagements, and addressing conflicts with sound judgment.
Keep the Executive informed of upcoming obligations, deadlines, and priorities while proactively handling follow-ups.
Act as a key liaison between the Executive and various stakeholders, ensuring clear communication across all levels of leadership.
Support internal coordination by fostering strong communication between the Executive and company departments, upholding trust, credibility, and professionalism.
Assist with personal tasks, including travel arrangements and personal appointment scheduling, while maintaining discretion.
Collaborate with other administrative staff to ensure smooth office operations, including occasional reception coverage.
Offer occasional administrative support to other leaders and departments as needed.
Be available for occasional business travel.
Requirements:
Completion of a two-year post-secondary program in administrative support, office management, business administration, or a related field.
5+ years of experience in an executive support role within a mid-sized company operating across multiple locations.
Prior experience supporting C-suite executives is highly preferred.
Experience working with or supporting a Board of Directors is a strong asset.
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Must be able to pass a basic criminal record check.
A valid driver’s license and access to a reliable vehicle are required.
To apply, please email resume to kristie@kanrecruitment.com
We thank all those who express interest in this opportunity however only those short-listed will be contacted.
