Office Manager/Bookkeeper
Location: Kelowna, BC
Position Status: CLOSED
Salary: Starting at $60,000 per year
Our Kelowna, BC client is a leader in the custom home building industry and are looking for an Office Manager/Bookkeeper to join their productive and hardworking team.
The Office Manager/Bookkeeper duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to the President and employees, Accounts Receivables: Maintain all customer accounts to remain current in all companies , Scanning, sorting and organization of vendor bills and many more duties.
Ultimately, the Office Manager/Bookkeeper should be able to ensure the smooth running of the office, assist with Bookkeeping and help to improve company procedures and day-to-day operation.
Responsibilities:
Assist bookkeeper with year-end preparation for accountant
Pull reports weekly/monthly for President -
Accounts Receivables: Maintain all customer accounts to remain current in all companies !!
Scanning, sorting and organization of vendor bills
Post transactions in QBO
Process all payables and payments
Create + Update Company letters, Policies + Procedures
Onboarding new employees
Offboarding employees
Ensure weekly hours are prepared for payroll - reconcile and maintain time sheets
Process bi-weekly payroll, including new hires and terminations (ROE’s)
Benefits: manage and maintain benefits programs for all employees
Track and manage company insurance including WCB, vehicle, and other insurance policies
Answer phones, record messages, and respond to inquiries when appropriate
Manage administrative details
Function as personal assistant to Company President, including managing the corporate calendar, scheduling meetings, boardroom bookings, preparing travel arrangements, drafting letters and memos, developing presentation content, and e-mail monitoring
Organize and tidy office daily
Other administrative responsibilities as required
Requirements:
Previous Bookkeeping experience
QuickBooks online experience
Proven experience as an Office Manager or Administrative Assistant
Business or administrative schooling considered an asset
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Drivers License required
To apply, please email resume to kristie@kanrecruitment.com
We thank all applicants in advance, however, only those selected for an interview will be contacted.
