ADMIN ASSISTANT/OFFICE MANAGER (Maternity Leave Contract)
Location: Kelowna, BC
Position Status: CLOSED
Our Kelowna Client, a vibrant, well respected, architectural firm is looking to hire an Administrative Assistant or Office Manager for a 12 month Maternity Contract.
The successful candidate will have excellent client service skills, assist team members in managing project schedules and offer administrative support.
They are searching for a perceptive, creative administrative manager to oversee office operations and administrative duties. The Administrative Manager ensure the office operates smoothly and efficiently. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.
Responsibilities:
· Overseeing the day-to-day operations of the administrative department
· Developing, reviewing, and improving administrative systems, policies, and procedures.
· Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
· Planning, scheduling, and promoting office events, including meetings, conferences, orientations, and training sessions.
· Collecting, organizing, and storing information using computers and filing systems.
· Overseeing special projects and tracking progress towards company goals.
· Assist in the onboarding process for new hires
· Co-manage the social media platforms and assist in developing the company’s online presence.
· Assist the Administration Manager with various bookkeeping and administrative tasks
· Reception: greet walk in traffic, answer phones, maintain professional appearance of physical office space
Requirements:
· 2+ years’ experience in a related field, such as management or administration.
· Exceptional leadership and time, task, and resource management skills.
· Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
· Proficiency with computers, especially MS Office.
· Ability to plan for and keep track of multiple projects and deadlines.
· Social media and website management – Instagram, LinkedIn and Wix platform (Is an asset but not required).
To apply, please email resume to kristie@kanrecruitment.com
We thank all applicants in advance, however, only those selected for an interview will be contacted.
