Administration Manager
Location: Kelowna, BC
Position Status: CLOSED
Our Kelowna, BC client is a construction company with a long-standing history of excellence. They are currently seeking an Administration Manager to join their team. Reporting to the Financial Controller, the successful candidate will primarily be responsible for the day-to-day coordination of all the office functions within the company. This role will act as the point of contact for both clients and team members and will provide general information regarding their questions or concerns.
You will ultimately be responsible for managing the office and office staff with your first mandate being to learn all current company practices, procedures, culture. A strong attention to detail and high level of accuracy, while working in a family business yet corporate environment (Best of both worlds), will be key to the success of this role. This is an excellent opportunity for a confident, experienced self-starter who is willing to jump in and help where needed.
Responsibilities:
Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and any other parties or stakeholders
Payroll support, including creating and reconciling all payroll ledgers and daily approval of employee timesheets
Costing and preparing shop orders as required
Maintain a clean, tidy and organized office environment
Coordinate with Project Managers and management to develop reports from field information for clients
Manage office documents as required
Communicate with customers, suppliers, and managers with clear, concise, and transparent communication
Administer and manage inbound and outbound packages (shipping & receiving admin), including tracking and follow up; Receive payments, deposit cheques and process credit card transactions
Complete monthly progress billing (statutory declarations, submittals and total monthly costs)
Monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment
Assist in the compilation of data for various reports as required
Maintain and streamline office filing system
Additional office related tasks as required
Management of other admin staff
Requirements:
A self starter with 3-5 years’ experience working in an office environment
Strong Leadership skills essential
Post-Secondary education considered an asset
Strong verbal and written communication skills
Ability to develop strong business relationships
Ability to collaborate with project stakeholders and interpret their ongoing needs
Extensive experience using MS Office programs (Excel, Word, Outlook)
Ability to work effectively both independently and as part of a team
Ability to manage other office employees
Ability to work on tight deadlines
Strong organizational and planning skills with the ability to prioritize
Previous light bookkeeping (AP/AR) experience is considered an asset
Familiarity with construction management concepts and general contractor processes considered an asset.
To apply, please email resume to kristie@kanrecruitment.com
We thank all applicants in advance, however, only those selected for an interview will be contacted.
