Executive & Personal Assistant
Location: Kelowna, BC
Position Status: CLOSED
Our Kelowna, BC client is looking for an Executive Assistant to perform a variety of administrative tasks (both business & personal in nature) and support the company’s senior-level executive.
The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to a C-Level executive.
Responsibilities:
Act as the point of contact among executive, employees, clients and other external partners; compose emails, draft documents, and communicate on behalf of the Executive
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Track expenses and prepare weekly, monthly or quarterly reports
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Personal assisting when necessary
Some evenings or weekend work may be required
Other administrative tasks as required
Requirements:
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
Administratie/Business Diploma or certification is a plus
We thank all applicants in advance, however, only those selected for an interview will be contacted.
