Office Administrator
Location: Kelowna, BC
Position Status: CLOSED
Our Kelowna client is looking for an Office Administrator to join their team. This role will provide administrative and customer service to both internal and external customers and is also responsible for the smooth running of the office.
This position primarily focuses on office management tasks, with additional responsibilities in reception duties. The Office Administrator is highly organized and proactive with excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This position contributes to the overall efficiency and effectiveness of our office while providing exceptional administrative support.
Responsibilities:
Greet and welcome visitors, clients, and employees with a professional and friendly demeanor.
Answer and direct phone calls, taking accurate messages when necessary.
Manage incoming and outgoing mail, packages, and courier services.
Monitor and maintain the cleanliness and organization or the reception area and boardroom.
Schedule and coordinate appointments and meetings, ensuring proper room setup and equipment availability.
Maintain and organize office supplies, equipment, and inventory.
Coordinate with vendors and service providers for office maintenance and repairs; and to setup new services.
Assist in managing office budgets, including tracking expenses and processing invoices.
Implement and maintain effective filing systems, both physical and digital.
Develop and update the office administration manual to ensure smooth operations.
Manage office supplies.
Manage the office kitchen, ensuring it is stocked with supplies and is kept clean and orderly.
Responsible for opening and closing the office.
Manage the office keys, alarm and code entry system.
Maintain corporate outlook distribution lists and corporate vacation calendar.
Maintain company directory, including issuing regular updates.
Support the Operations Coordinator with facilities maintenance and operations projects.
Provide general administrative support, such as data entry, document preparation, and record-keeping.
Provide assistance with clerical and technical support for Accounting, Senior Leadership and HR Departments (and other Departments as needed).
Provides assistance to EA and acts as coverage for EA.
Assist in organizing travel arrangements for team members.
Provide administrative support to executives and managers, as needed.
Requirements:
High school diploma or equivalent; additional certifications in office administration or related fields are a plus.
Proven experience as an administrative assistant or office manager.
Excellent organizational skills and the ability to prioritize tasks effectively.
Strong attention to detail and accuracy in all work.
Advanced computer literacy including advanced working skills of MS Word, Excel,PowerPoint, and email are required.
Outstanding written and verbal communication skills.
Ability to maintain a professional and courteous demeanor in all interactions.
Strong problem-solving and decision-making abilities.
Discretion and confidentiality in handling sensitive information.
Flexibility to adapt to changing priorities and deadlines
To apply please email resume to kristie@kanrecruitment.com
We thank all applicants in advance, however, only those selected for an interview will be contacted.
