Office Manager
Location: Kelowna, BC
Position Status: CLOSED
Our Kelowna, BC client is a leader in the custom home building industry and are looking for an Office Manager to join their productive and hardworking team.
The Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to the President and employees.
A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases, Microsoft, Chat GPT, etc) and be able to accurately handle administrative duties.
Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities:
Assisting with Human Resources Management
Update and create process and procedures throughout the company for all roles and responsibilities
Create + Update Company letters, Policies + Procedures
Onboarding new employees
Offboarding employees
Benefits: manage and maintain benefits programs for all employees
Track and manage company insurance including WCB, vehicle, and other insurance policies
Answer phones, record messages, and respond to inquiries when appropriate
Function as assistant to Company President, including managing the corporate calendar, scheduling meetings, boardroom bookings, preparing travel arrangements, drafting letters and memos, developing presentation content, and e-mail monitoring
Operate the corporate database including data-input, running general reports, and maintaining data quality with regular backups and restores
Run errands - Pick up materials when needed in company vehicle
Customer service and sales duties as required
Create contracts for projects
Client Orientation presentation/training
Creating project closeout package for clients
Client gifts/appreciation
Back up for the bookkeeper as needed.
Other administrative responsibilities as required
Requirements:
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Business or administrative schooling considered an asset
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Drivers License required
To apply, please email resume to kristie@kanrecruitment.com
We thank all applicants in advance, however, only those selected for an interview will be contacted.
